Safe Refuge Areas 

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Where to go in case of an emergency? 

Residents are advised to become familiar and make note of the location of the safe refuge area in the case of an emergency evacuation. From this point, a nominated warden or emergency services personnel will instruct residents and note attendance. 

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Designated Safe Refuge Area 1 - Primary 

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Name of Venue - Ocean Club Main Entry Carpark (Pedestrians only) 

Address of Venue - Front entrance gates to Resort 
Nearest Cross Street - South Atlantic Drive and South Pacific Boulevard

Does it have Amenities?  - Yes via Residence/Sales Office

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Designated Safe Refuge Area 2 - (Used only when Area 1 is deemed unsafe by Chief Warden)

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Name of Venue - RV Parking and Activities Centre 

Address of Venue - North end of South Pacific Boulevard 
Nearest Cross Street - North Atlantic Circuit 
Does it have Amenities?  - Yes

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  REFER TO RESORT EMERGENCY EVACUATION PLAN CHARTS LOCATED IN EACH DWELLING AND WITHIN THE RESIDENCE/ SALES OFFICE AND COMMUNITY CLUBHOUSE.  

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The Emergency Evacuation Plan Charts identify;

1. Safe areas for staff and Residents to go to in the case of an emergency. 

2. Optimal egress routes. 

3. Emergency services locations. 

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Transport 

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Part of the pre planning of an evacuation includes how you are going to travel to assembly 

points and refuge areas. 

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   OCEAN CLUB RESORT RESIDENTS ARE TO MAKE THEIR OWN WAY EITHER BY CAR OR FOOT TO THE SAFE REFUGE AREA. VEHICLE ACCESS ON ROADS MUST NOT BE BLOCKED AND MAY BE REQUIRED FOR 
EMERGENCY SERVICES ACCESS. RESIDENTS ARE ENCOURAGED TO WALK RATHER THAN DRIVE WHERE 
POSSIBLE TO AVOID TRAFFIC CONGESTION.   

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If residents are unable to travel on their own and require assistance, they need to contact Ocean Club staff to organize alternative emergency transportation details and fill out a PEEP form.

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Accounting for Residents 

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Residents with the aid of resort staff are required to provide details on contact details and if they require any assistance in the event of an evacuation on a Residential Listing roster upon induction of this Emergency Evacuation Plan. 

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In the event of a possible evacuation, Resort staff will contact residents prior to evacuations and ensure residents can be contactable in the event of evacuation. 

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If an evacuation has been determined the Chief Warden or other nominated parties will inform residents and call attendance upon arrival at Safe Refuge Areas. 

Residents are urged to notify Ocean Club Resort staff if they are away from home for long extended periods of time (eg. Holidays).  This helps the Chief Warden or otheremergency service to account for the safe whereabouts of Residents in times of evacuations. 

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   RESIDENTS ARE RESPONSIBLE FOR INFORMING ANY VISITORS (EG. FAMILY MEMBERS) ON THE CORRECT EMERGENCY EVACUATION PLAN AND PROCEDURES.    

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Emergency Next of Kin Contacts 

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Residents are to provide next of kin details for staff to contact in the case of an emergency and or in the case of an evacuation. 

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Security 

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Ocean Club Resort is a gated community with security gates at road entry points. When a site is evacuated, personal belongings are left behind and may be vulnerable to looters when Residents are unable to return. Residents are advised to lock windows and doors prior to evacuating. In the case of an emergency evacuation the Chief Warden may consult with police and emergency services to determine additional security measures. 

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Evacuation Procedures Checklist - Residents 

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 Residents - Pre-emptive actions ​

1. Read and understand this Emergency Evacuation Plan and all associated plans and forms. 

2. Provide information to Ocean Club Resort on Residential Listing form and PEEP (Personal Emergency Evacuation Plan) if required. 

3. Become familiar with emergency exits, paths of egress and location to safe egress areas. 

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Residents - At the time of Evacuation ​

1.  Notify any visitors on the Emergency Evacuation Plan and procedures. 

2.  Notification of possible evacuation may be sent via. Phone or in person by Chief Warden. 

3.  Notification of actual evacuation will be in person, door to door of residences by either Chief Warden or emergency services. 

4.  Close and lock windows and doors for security upon leaving residence. 

5.  Take essential valuables - ID, Wallet, and Mobile Phone upon leaving residence. 

6.  Proceed either by foot or car to designated Safe Refuge Area. Or if alternative assistance in moving has been arranged, wait for warden or assistant. 

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Residents - Returning To Premises ​

1.  Upon arrival of Safe Refuge Area, notify warden or emergency service member for attendance and await further instruction. 

2.  Only return to premises once given all clear by emergency services. 

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Evacuation Procedures Checklist - Chief Warden/other wardens 

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Wardens - Pre-emptive actions 

1.  Read and understand this Emergency Evacuation Plan and all associated plans and forms. 

2.  Maintain up to date records on Residential Listing forms and PEEP (Personal Emergency Evacuation Plans). Organize appropriate transport to residents requiring assistance in the event of evacuation. 

3.  Become familiar with emergency exits, paths of egress and location to safe egress areas. 

4.  Notify any visitors on the Emergency Evacuation Plan and procedures. 

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Wardens - At the time of Evacuation 

1.  Notification of possible evacuation may be sent via. Phone or in person to residents. 

2.  Notification of actual evacuation will be in person, door to door to residences by either Chief Warden or other arranged emergency services personnel. 

3.  Obtain and wear appropriate emergency identification equipment (eg. helmets, caps, vests). 

4.  Notify and liaise with emergency services on the evacuation of the Resort. 

5.  Arrange transportation for people that require assistance in transport to the safe egress areas. 

6.  Upon arrival of Safe Refuge Area call for attendance of residents and await further instruction from emergency services. 

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Wardens - Returning to Premises 

1.  Assist residents in returning to premises only once given all clear by emergency services. 

2.  Any other actions considered necessary as directed by emergency services. 

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Future Review Considerations 

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Items listed below are some areas that have been identified for future review and consideration for the next scheduled review of the Emergency Evacuation Plan.

All decisions to adopt, modify or ignore any future considerations to modify the Emergency Evacuation Plan shall be 
the responsibility of Ocean Club management staff the Chief Warden, future additional wardens, future Ocean Club Residential Committee and Ocean Club Resort Residents. 

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1.  Set up and organize training sessions for any additional wardens and/or residents. 

2.  Set up and organize emergency response exercises to test current methods of emergency procedures and modify the Emergency Evacuation Plan as necessary.

3.  Set up additional wardens. Perhaps assign wardens to designated areas within the site for increased effectiveness in emergencies. These smaller designated areas could also include waypoints for residents to go to and receive further instruction by wardens before proceeding to safe refuge areas.

4.  Look into the efficiency of the emergency warning systems that are in place (phone calls, door to door). Perhaps a more effective system to alert Residents in the future is by the incorporation of emergency warning sirens.

5.  Consideration to better account for Residents in the event of an evacuation. Perhaps a computerized login/out keycard system could record what Residents are on/off site to make roll calls easier in emergency evacuations.

6.  Consideration to more effectively manage traffic congestion on roads with large numbers of Residents evacuating to safe refuge areas in cars and potentially blocking emergency services access.